Do you have one or two members that dominate the meetings and the conversations?
If that is the case it is the job of the Chair or E.D. to bring it back in line and to prevent an imbalance in the first place. A good Chair knows that that no one member can possibly know everything and should emphasize that the Board can only thrive with input from every member.
Even with the best guidance and intentions some Board members may still drown out other opinions. While these members can add to the discussion, they often tend to eliminate other points of view. If this is allowed to continue the Board may lose its balance and engagement.
To deal with these types of members the Chair should not allow them to dominate the meeting by thanking them for their contributions and asking others to offer their opinions on the topic at hand. If this approach doesn’t work perhaps a quiet private meeting is in order to let them know they tend to stifle other member discussions which is not healthy in the long run. If the member does not change his/her behavior you might consider their resignation.
On the flip side of the issue the Chair or E.D. should also meet with quiet or disengaged members. You need to let them know their opinions are valued and needed by the organization.
Another helpful tip for a balanced Board would to have annual discussions on how your meetings are going. What the pros and cons are and what needs to be improved? Talk about the items on the agenda, the time taken on each item and whether all members are involved. This may tie in with the annual director evaluations.
Following these best practices should be very helpful for the organization in achieving its mission.
Author: Dave Blankenhorn, Executive Coaches of Orange County, www.ECofOC.org