Category Archives: Michael Kogutek

“Business Coaching and Mentoring for Dummies”

Michael Kogutek, nonprofit management coach

Michael Kogutek

 

“ Business Coaching & Mentoring for Dummies” Marie Taylor & Steve Crabb, John Wiley & Sons,Inc. (2017)

The title of this book is a total misnomer. This is not a book for dummies but one for mentors and coaches who want to develop their professional skills. The authors spend time defining what coaching and mentoring are. They detail what the differences are. This is a comprehensive foundational overview for coaches and mentors. Resources and tools are explained to set up a coaching and mentoring engagement. The book is filled with business strategies, key concepts and effective techniques. There are written and verbal exercises are provided to help one take your client to the next level. What makes this book stand out from others is the detail spent on the psychological  dynamics that clients bring to the coaching and mentoring situation. I highly recommend it. You may want to consider purchasing this book as it would be an excellent reference book on your shelf.

Author:  Michael Kogutek, Executive Coaches of Orange County, www.ECofOC,org

“Business Coaching & Mentoring for Dummies”

Michael Kogutek, nonprofit management coach

Michael Kogutek

 

 

Book Review by Michael D. Kogutek

“ Business Coaching & Mentoring for Dummies” Marie Taylor & Steve Crabb, John Wiley & Sons,Inc. (2017)

The title of this book is a total misnomer. This is not a book for dummies but one for mentors and coaches who want to develop their professional skills. The authors spend time defining what coaching and mentoring are. They detail what the differences are. This is a comprehensive foundational overview for coaches and mentors. Resources and tools are explained to set up a coaching and mentoring engagement. The book is filled with business strategies, key concepts and effective techniques. There are written and verbal exercises are provided to help one take your client to the next level. What makes this book stand out from others is the detail spent on the psychological  dynamics that clients bring to the coaching and mentoring situation. I highly recommend it. You may want to consider purchasing this book as it would be an excellent reference book on your shelf.

5 Traits of Effective Bylaws

Michael Kogutek, nonprofit management coach

Michael Kogutek

 

Bylaws can be intimidating and complicated. Benjamin Miller from the Community Legal Education Group,Ontario, Canada writes a very concise and pragmatic article on the topic.He has given me permission to reproduce this article.  No matter how good your bylaws are in theory, if they don’t get used, they aren’t effective. Here is a list of 5 key traits of bylaws that actually get used.

1) They reflect the realities of your organization. The rules and processes set out in your bylaws should reflect what you actually do as an organization. You may have read about some great practices other organizations have put in place. Even if you think that your organization should be working to put those practices in place, remember that your bylaws have to grow with you. Recommendation: You can’t draft effective bylaws simply by looking at the best practices of other organizations. You must start by learning what your organization currently does and values. If someone is writing your bylaws for you, even an expert, make sure they spend enough time familiarizing themselves with your organization.

2) They reflect the delicate balance of interests in your organization. Every organization has to balance the interests of many groups, including directors, donors, funders, members, users, and others. If your bylaws exaggerate the power of any of these groups, you are on the road to either conflict or having those rules ignored. Recommendation: Just because only a few people are actually interested in the bylaws doesn’t mean their say should count for more. You should reach out as much as you can and make consultations as fun and social as possible.

3) They are easy to navigate and read. People don’t have the time to read bylaws back to front to collect all the relevant rules for a particular decision. On the spot in a meeting, you must be able to know exactly where to look for all the relevant rules and be able to scan them quickly for the right information. Recommendation: Organize the sections of your bylaws according to how they’ll be used, e.g. AGM, Directors Meetings, etc. Use generous margins and lots of space between sections that express different ideas and topics. Have a table of contents.

4) They are written clearly and efficiently. If you can’t understand your bylaws then you can’t use them. It’s that simple. Recommendation: Make a special effort to write your bylaws in plain language.

5) They are designed for the beginner. Your bylaws need to be used by your most junior board members, who may have no previous experience with this kind of document and may represent a vulnerable community. In fact, ideally your members should be able to understand your bylaws to hold you to account. Recommendation: When writing the bylaws, ask yourself “could an average member easily use these bylaws to hold our board to account?”

Finally, remember that your bylaws also need to be legally compliant. Consult with an appropriate legal advisor to make sure your bylaws are not only useful but legal too.

*This list is based on The Drafting of Corporate Charters and Bylaws (2nd ed.) by Kurt Friedrich Pantzer. (1968).

Author:  Michael Kogutek, Executive Coaches of Orange County, www.ECofOC.org

“One Minute Mentoring” Book Review

Michael Kogutek, nonprofit management coach

Michael Kogutek

 

“One Minute Mentoring” Ken Blanchard & Claire Diaz-Ortiz, Harper Collins (2017)

This small and simple book packs a punch. Ken Blanchard, author of the best-selling “One Minute Manager”, and Claire Diaz-Oritz bring much wisdom to the table for managers and prospective mentors to take in. This book is for both mentors and mentees. Mentoring has been around for a long time but only recently surfaced as a leadership development tool in the business world. This book informs prospective mentors how to, including a systematic format. Blanchard talks about ways to keep the mentoring on track and focused. He explains what an initial meeting looks like for a mentor and mentee, “A successful first meeting with a potential mentor or mentee puts the personal before the tactical. The essence supersedes the form. Do your values match?? Do your personalities click?? Does the conversation flow??” The authors conclude with a discussion of comparing and contrasting the differences between coaching and mentoring. I recommend this book as a primer on mentoring and how it can be a game changer for all of us.

Author:  Michael Kogutek, Executive Coaches of Orange County, www.ECofOC.org

An Executive Director Describes Her Coaching Experience as Transformational

Michael Kogutek, nonprofit management coach

Michael Kogutek

 

At a recent ECofOC meeting, BB Maboby shared information about her organization and coaching experience with John Benner, an ECofOC Coach. She is the ED of the non-profit called  SmileOnU (https://www.smileonu.org).The mission is: “Beyond the basic act of eating, dental health is vital to a person’s overall health and appearance. Knowing that there are people who cannot afford to see a dentist, even when suffering from toothaches, loose teeth, or toothlessness, weighs heavily on us here at SmileOnU. Our mission is to rebuild the smiles of those in need, so that the rebuilding of their lives is that much easier.”

John has coached BB for the last three years. BB describes her coaching  experience with John:

“I remember when I first met John, I asked him why do people have coaches? He said, “because starting a non-profit on your own can be a lonely place”…

I can’t tell you how true this is. A lonely place that which words cannot describe.   It’s been almost 5 years now that I’ve started SmileOnU, a non-profit that provides dental-care to those in need. The first couple of years was all fun, I got to do whatever I wanted it was new and exciting, but then the hard reality of running a non-profit kicks in … The real stuff that keeps an organization running; growth and sustainability– and if I wanted to keep doing what I love; SmileOnU- I will have to sustained this somehow.

Now that I’ve been working with Coach John for a few years; without John’s knowing, just his presence alone that holds me accountable has been one of the most powerful forces in keeping me going at times. John’s reassurance and guidance through the tough times has helped me go through unexpected territories and hurdles of running a start-up non-profit.

John also provides perspective in areas that are uncomfortable for me, that often times holds me back from maximizing SmileOnU’s ability to grow and to serve.

One of my dreams was to be able provide dental-care around world. I’m not sure if I was able to take SmileOnU from providing dental-care domestically to internationally without John’s ability to hold space for me to think creatively and to think BIG about where I see SmileOnU’s place in the community without judgement. I’m happy to say we are now on the verge of sustaining SmileOnU.

Thank you John, for helping me with me create my dream, Sm:)eOnU “ Coaching impacts change. If you are interested in getting a coach, please visit the ECOC website for more information and to apply. The moment and power of change is now!

Author:  Michael Kogutek, Executive Coaches of Orange County, www.ECofOC.org

 

Writing Effective E-mails

Michael Kogutek, nonprofit management coach

Michael Kogutek

 

In this age of increasing technology, e-mail communication has become front and center. I found a terrific mini course on this subject at nonprofitready.org. It is 8 minutes long. The takeaways are: (a) avoid vague subject lines (b) Be personal  (c) Be visual (d) Be structured

(e) No big blocks of text (f) Is there a better way to communicate like phone call or in person meeting. The course advocates the use of the acronym SMART: Specific,Meaningful,Appropriate,Relevant and Thoughtful. I highly recommend the course.

I also want to endorse the website nonprofitready.org. It contains over 300 free courses to take in the NP sector. Many of the courses are from Australia, New Zealand, South Africa and Europe. One gets a global flavor of the NP world.

We at ECofOC are strong advocates of the website. The micro-learning center offers courses less than 10 minutes in duration. It is a strong resource for our coaching clients and ED Forum Members.

Author:  Michael Kogutek, Executive Coaches of Orange County, ECofOC.org

New Year Invites Reflection and Evaluation

Michael Kogutek, nonprofit management coach

Michael Kogutek

 

On behalf of all the coaches at Executive Coaches of Orange County, we want to wish you and your family a Happy New Year. May it be blessed with good health, peace and happiness. We at ECofOC are grateful that our 115+ clients have chosen to turn to us for individual coaching or for our Executive Director Forum (32 members), or for both.

For the past 15 years, we have been living our mission of helping nonprofit leaders  and managers become more effective, efficient and successful so their organizations can do more of their good work in our community.

The new year offers a time for us to pause and take an inventory of where we have been and set new goals for the future. The services of ECofOC may provide you an opportunity to move forward and up your game. Change  needs to be met with accountability.

Coaching  provides a  one-on-one relationship to nonprofit leaders. Our coaches help managers set specific goals and solve difficult issues from a nonjudgmental perspective in a confidential setting. Coaching can address virtually any nonprofit management issue, including board development, fundraising, outreach, leadership, management, finance, IT and HR issues, personal development and career planning.

Our Executive Director Forum is comprised of 10 to 12 executive directors facilitated by two experienced ECofOC coaches in monthly meetings using a proven process to guide the group to practical solutions for issues brought to the table by each participant. These sessions allow executive directors to test ideas and work though issues with a group of their peers.

We  hope you will consider getting a coach. If you are a manager with a non-profit organization in Orange County, you can apply here at www.ecofoc.org. The price is right; it is FREE! Our team of coaches are prepared to take you where you want and dream to go. The moment and power of change is now!!

Author:  Michael Kogutek, Executive Coaches of Orange County, www.ECofOC.org

 

Focused Conversation Practice, Action Planning and Consensus Building

Michael Kogutek, nonprofit management coach

Michael Kogutek

 

The skills mentioned in the above title are a must for every NP manager.  Last week I took a two day workshop at One OC that focused on those skills. The course is called ToP Facilitation Methods and taught by ToP facilitators Becky Foreman and Emma Diaz. The ToP methodology is associated with a group called the Institute of Cultural Affairs (ICA).   ICA programs strengthen the capacities of organizations, communities, and individuals to build and implement innovative plans of action that draw upon assets and social capital in a collaborative manner.

Here is the description of the specific workshops:

The Focused Conversation Method: This common sense approach leads naturally to a meaningful exchange of ideas

  • Conduct purposeful discussion
  • Capture a group’s best thinking easily
  • Surface new ideas and solutions
  • Stimulate candid feedback

 

The Consensus Workshop Method: This Structure process is so engaging people are energized getting to consensus.

  • Tap rational and intuitive thought processes
  • Integrate diverse ideas
  • Generate practical and creative solutions
  • Develop group consensus

 

The Action Planning Method: These practical steps help groups plan, organize resources and build commitment.

  • Visualize a successful result
  • Analyze the current reality
  • Create a practical plan
  • Maximize group involvement

 

This was a first class workshop. The leaders are  top notch professionals. If you are a NP manager looking for ways to activate group participation, this workshop is the ticket!!! It helps groups think, talk and work together.

Institute of Cultural Affairs: http://www.ica-usa.org

Author:  Michael Kogutek, Executive Coaches of Orange County, www.ECofOC.org

“Ethos of Change” by Stambouly, Amazon 2015

Michael Kogutek, nonprofit management coach

Michael Kogutek

Book Review by Michael D. Kogutek

Ernest Stambouly is a colleague  and friend of mine at ECofOC. He is a dynamite coach who delivers passion, innovation and change in his coaching process.

If you are looking for a book discussing the conventional and traditional ideas of change in individuals and organizations, this book is not for you. “Ethos for Change” is an out of the box body of work that will challenge your current beliefs. In the first part of the book, Ernest writes about change. He talks about his philosophy and psychology regarding change. Self disclosure about his own journey of the subject is refreshing, engaging and connecting. He sets forth three specific conversations that one must use to transform the change process. Most importantly he openly discusses how resistance is the major obstacle in this process. Legitimizing and talking out loud about resistance is critical. In discussing the dynamics of change, Ernest mentions how language and discerning mood states is very helpful. The second part of the book is a road map full of applied and practical interventions to make the process come alive. Ernest is under no illusion that change is easy. It is a state that is uncomfortable and uncertain Keep in mind that what he is proposing will take courage, a leap of faith and the willingness to confront your old beliefs.  This book will have to be read several times to internalize the concepts.  Reading this book is an invitation to change and transformation.

Author:  Michael Kogutek, Executive Coaches of Orange County, www.ECofOC.org

In Coaching and Managing, the Question May Be More Important Than the Answer!

Michael Kogutek, nonprofit management coach

Michael Kogutek

 

 

When I am done coaching a client, I usually convene the evaluation committee in my head to assess the session. The first criteria is, did I ask good questions that led to the critical thinking process. Recently I came across a book devoted to the subject of asking the right questions in coaching as a manager. The book is: “The Coaching Habit: Say Less, Ask More and Change the Way You Lead Forever” by Michael Bungay Stanier.* Michael is an Aussie who runs a coaching and leadership consulting firm in Canada. The book’s focus is to managers who employ coaching as a managerial and leadership style.Here is a list of the questions he puts forth: 1. Kickstart  Question: What is on your mind? Let’s talk about the thing that matters most. 2. The Awe Question: And what else? The underlying assumptions here are to stay curious, ask it one more time, avoid advice giving, and move on when it is time. 3. The Focus Question: What is the real challenge here for you? Focus on the real problem and not the first one. 4. The Foundation Question: What do you want? 5. The Lazy Question: How can I help? What do you want from me? 6. The Strategic Question: If you are saying YES to this, what are you saying no to? A YES is nothing without the NO that gives it boundaries and form. 8. What do you think I should do about? It is the cheddar on the mousetrap!

I enjoyed the book and highly recommend it. It puts us in the mindset to engage in the process of curious inquiry in our coaching.

  • The Coaching Habit-MIchael Bungay Stanier (2016) Box of Crayons Press, Toronto,Canada

Website: www.boxofcrayons.biz

Author:  Michael Kogutek, Executive Coaches of Orange County. www.ECofOC.org